Documents

I. Call to Order

The meeting was called to order by Ross Ogan at 5:28 PM.

II. Attendance

Present: Ross Ogan, Dick Swanson, Matt Burvee, Leo D'Acquisto, Jason Seldal, Andrew Clarke, Miko Tempski, Kevin Durand, Kevin Baker, Neil Houser, Steve Szombathy (via phone), Court Martin (via phone)

III. Approval of Agenda

The agenda for the meeting was reviewed. Baker moved to approve the agenda, seconded by Clarke. The agenda was unanimously approved.

IV. Adoption of Bylaws

The constitution and bylaws of the nonprofit were reviewed by the board members. Andrew Clarke moved to adopt the bylaws, seconded by Dick Swanson. The bylaws were unanimously adopted.

V. Election of Officers

The board held elections for the following officer positions:

• President: Ross Ogan - nominated and elected
• 1st Vice President: Andrew Clarke - nominated and elected
• 2nd Vice President: Court Martin - nominated and elected
• Treasurer: Steve Szombathy - nominated and elected
• Secretary: Miko Tempski - nominated and elected

VI. Secretary's Report

The Secretary, Miko Tempski, discussed an overview of the legal filings related to formation of the Association.

• A motion to direct the Secretary to make a copy of the signed and certified articles of incorporation and place them in official association record was made by Kevin Baker, seconded by Neil Houser. Unanimously approved.
• A motion to ratify the Secretary's application for an employer identification number from the Internal Revenue Service was made by Ross Ogan, seconded by Matt Burvee. Unanimously approved.
• A motion to ratify the Secretary's application for tax-exempt status as a charitable organization under Section 501(c)(3) of the Internal Revenue Code was made by Neil Houser, seconded by Steve Szombathy. Unanimously approved.

VII. Financial Overview and Bank Account Authorization

The Board discussed an overview of the organization's financial matters and adopted the following banking resolutions:

1. The Board hereby establishes banking relationships with Cashmere Valley Bank and authorizes the maintenance of accounts necessary for the organization's operations.
2. The following individuals are designated as authorized signatories for all accounts: Ross Ogan (President) and Steve Szombathy (Treasurer).

The Board authorized the officers to execute any documents required by Cashmere Valley Bank to implement these resolutions.

VIII. Fiscal Year and Financial Foundations

The board established the following financial framework:

1. Fiscal Year: January 1 through December 31, considering tax filing requirements, grant application cycles, and program operation schedules.
2. Financial Controls:
   • President: spending authority up to $500
   • Treasurer: spending authority up to $500
   • Board approval required for any amounts exceeding $500

IX. Conflict of Interest Policy

The board reviewed and adopted a Conflict of Interest Policy. All board members signed the Conflict of Interest disclosure forms.

X. Establishing a Regular Meeting Schedule

The board agreed to meet quarterly. The next board meeting will be held on June 3, 2026.

XI. Other Business

Andrew Clarke moved to adjourn the meeting at 5:45 PM. The motion was seconded by Dick Swanson, and the meeting was adjourned.

XII. Adjournment

The meeting was adjourned at 5:46 PM.